General Meeting: PTSA Roles and Community Engagement

Notes from the Discussion:

PTSA is in some rebuilding as seasoned folks are moving on. We have need for new leadership, to build the core team, and to clarify to the wider community what we do.
In order to be in compliance with the state as a PTA, Julian got access to GiveBacks platform and has added a couple of members to get us to the requisite 25 and added people in titles roles. Those need to be codified once we have a clear group of committed members after the all school meeting.
Elizabeth put together an overview of PTSA projects and their leads so we could get a sense of what’s been happening and where opportunities are for plugging new people in. (See later in notes)

Items to discuss now / future

- Class Parents - ?
- Liaison Roles
    - Race and Equity Team liaison
    - Move-A-Thon and SESSFA liaison
    - Building Leadership Team
    - Racial Equity Team - Ms Klein
        - Surveys coming out soon - help disseminating.
- Kimball Kitchen
- Staff Appreciation
- Events / Campaigns
    - Multicultural Heritage Night
    - Directory - ?
    - Shirts
    - After-school clubs
    - Red Apple receipts
- Communications needed a lead; the official email was kimballptsacomm@gmail.com.
    - PTSA Meeting Coordinator
    - Cougar Connections
    - FaceBook
    - Friday emails / half sheets home
    - In Box
    - Translation and language access
    - Talking Points liaison
    - Communication with the principal was discussed.
        - Monthly 30 min meetings with Principal are helpful.

Setting a public meeting

- Zoom or Live
    - Both, alternating
    - Live meetings used to partner with Launch for childcare - there’s a whatsapp group member who might know more.
    - Most attended meeting last year was Ms Gray presenting the school budget.
- Live meeting - Julian will connect with Principal - set a live meeting. 3rd Tuesday of the month? Live meetings are earlier, 5:30. Week of the 22nd for first meeting. We can advertise at 10/17 KFTT night.
- Putting agenda out ahead of time, ensuring there’s parent involvement time to engage. Be clear about what the point of the meetings are (feedback from parents): upcoming event XY that needs support.

Kimball PTSA 2024–2025: Roles and Opportunities

*Should we add something re: global majority school? Here’s language we used for recruiting Class Parents (thanks, Charissa!) . . . *Looking for caring individuals who reflect the diversity of our school (74% students of color, 29% multilingual from 2023/24 data) that can work cross-culturally. No previous experience necessary, and we especially encourage BIPOC and multilingual parents to join. There is space / roles for everyone, based on your interests!

Community groups and PTSA volunteer roles were discussed.

Communications

FaceBook Page Moderator – NEED
Monitoring inbox – ??
Coordinator for translation and language access -- ??

Kimball Kitchen

Staff Appreciation

Volunteers were needed for staff appreciation.

Events / Campaigns

Liaison roles

Move-A-Thon and SESSFA site-leader help was needed.
Parent reps to Building Leadership Team –
Parent representation on the Race and Equity Team was discussed.

Core Team * Broadly aware and active, willing to make decisions.*

We need a president and some more members

Other/Additional * .*

Not PTSA but awareness that there are other family and school constituents, groups and programs which may have some overlap with PTSA supported activities such as KFOC; NAAPID

In the past there have been PTSA hosted play/family meet ups at Jefferson; Welcome back BBQ; Carnival/Spring event; Art walk. Should explore these or other events, etc.

· Art walk

· Welcome back BBQ

· Play dates (Jefferson or playground)

· Carnival

· More info about employer corporate matching for contributions